The stress of project management can be very frustrating, but with the right tool, the whole process can be simplified, effective and easier for everyone. The right tool will make you a project management teacher, able to get updates, prioritize tasks and keep in touch with your team on the go.
What is Trello?
Trello is an online corkboard. You can use it to organize cards in lists: they can be notes, tasks, shared files, projects, or any other element allowing your team to work together. Based on a simple idea for effective project management, you need a complete view of all relevant tasks and the ability to reorganize them as your priorities change. Trello offers sanity, accountability, organization, cohesion, visualization.
Tips to Use Trello Board
It is a great tool for replacing your team’s email and using chat for communication based on task. You can have the opportunity to learn everything you need to do something with a task card, and all the discussions related to it can be done there. By maintaining all the information, you need in one place, it’s easy to keep everything in order, quickly know what’s going on and get back to the previous conversations. The Trello Board has millions of users with basic drag-and-drop lists. But the simplicity of the surface masks the powerful hidden features. Here are three basic tips to use Trello board.
1. Stay informed
If you use Trello only for personnel management, notifications can be an unknown but powerful feature. By clicking on watch or adding yourself to a card, you can receive a notification whenever someone adds or changes something for you. You can also subscribe to menus or complete panels. Trello board also includes the ability to enable notifications on the desktop, although this can be more annoying than helpful.
2. Choose a philosophy
Trello consists of cards, boards, and lists, and there are dozens of different ways to integrate them: the installation can take a little time and errors on a system suited to your needs. The main option is to determine whether each meeting should focus on general projects or individual tasks. Some people use different panels for different customers while others use lists to create separate task lists for each day of the week. Make sure to choose the right philosophy.
3. Integrate everything
You can connect Trello with almost anything. Connect it to Slack to receive automatic reminders of the expiry of your tasks, or Google Drive to attach documents directly to maps and view live snapshots.
Each list has a unique email address. So you can transfer items directly to your to-do list or use the Gmail or Outlook feature that allows you to access the Trello button right in your inbox. If you have the app, you can share voicemail, photos, or emails directly to Trello with the standard sharing feature on Android and iOS.
Trello Basics Elements
Trello is a system of boards, cards, and lists. This make a system that allows the teams or individuals to follow the project, contribute or collaborate where they are most needed or useful. Here are some basic elements of Trello. Let’s have a look at these basic elements:
Boards
With Trello board, life can be organized. The Trello board can represent a project or a period. There is no limit to the maximum no. of boards you can get in your account. When you log in to Trello, you will first see an overview of all your Trello board, including the possibility of creating a new one. Consider your Trello board as a category divided into subcategories or lists.
Lists
Lists can provide an overview of progress by categorizing them as doing, to-do and done. However, it depends on what is best for you. If you work in human resources, you may want each list to be a candidate. You can name a list with the name of the candidate, the corresponding cards showing your photo, your LinkedIn profile and a list of questions to be addressed during an initial interview. There is no limit to Trello board, cards or lists you can have on your Trello account.
Card
The card is the most basic part of the system representing specific project elements. Cards can be moved from one list to another as the project progresses. You can attach files and images, define members, comment, and add checklists, deadlines and colored labels to cards. Depending on what suits you best and the task described for you, you can keep your cards very simple or detailed and clarified.
Menu items
The menu items in the cards allow you to add a member, a checklist, an attachment, due date and so on. You can use one or more of the available functions as you see fit, whichever is more logical. If you created a listing with a checklist to improve certain skills, you can add links to guides and video tutorials. You can attach files up to 10 MB in size from your computer, Dropbox, OneDrive and Google Drive.
Teams
Creating a team is an option on the start page and provides an additional level of organization accordingly. You can be a content writer who helps to write blog posts for the team of marketing, but who also reviews the support guides for success of the customer team. Your work style and purpose, as well as the people you work with, can vary between these projects as well as the teams you are part of.
There are many project management tools. However, Trello stands out among the crowd for its simplicity and provides a simple system for organizing and monitoring projects at a glance. In fact, it’s so simple that you might be tempted to let it go through something that requires a week’s course. The simplicity of the Trello board is its greatest strength. Let’s see how you can turn it into an organization ace. Boost your workday and achieve the goals faster with work and time tracking.